To provide general administrative support to the Human Resources department. This position involves handling various administrative tasks and ensuring smooth operation of HR processes. The responsibilities encompass a wide range of HR functions including recruitment, employee onboarding, records management, benefits and general administration.
Job duties and responsibilities
Assist in the recruitment process by posting job advertisements, screening resumes, scheduling interviews.
Coordinate the onboarding process for new employees and ensuring work tools and necessary access is available prior to resumption.
Maintain accurate and up-to-date employee records.
Address employee inquiries and concerns related to policies and other ad hoc purpose.
Support the coordination and logistics of employee training & development programs.
Provide administrative support to the HR team as needed, including organizing meetings, preparing materials, and managing HR related correspondence.
Assist in special projects or initiatives as assigned.
Draft and compile the monthly Business Partnering & Services reports, using relevant Microsoft tools (converting PowerPoint to MS Word).
Assist in the deployment of surveys administration and drive participation across the business.
Co-ordinate all the Business Partnering & Services forums, meetings and activities.
Perform general administrative functions in the department.
Facilitate document transfers within and outside the department.
Coordinate action plans and projects in the department.
Process all expense claim for the department.
Implement a timely response system to enquiries and feedback.
Provide administrative support to both the external and internal stakeholders.
Monitor training and leave schedule for all team members.
Raise all requisitions for the department.
Job requirements and qualifications
HND or BSc. in a related discipline
Professional qualification in HR will be an advantage
Minimum of 2-5 years' experience in an area of specialization – administration, logistics etc.
Experience using ERP tools — Oracle, HCM, SAP etc.
With 40 years of experience, we have provided people management and human resource solutions to some of Africa's leading companies across diverse industries, including oil & gas, telecoms, manufacturing, financial services, FMCG, and technology.